†††††††††††††††††††††††††††† †††††††††††††††††††††††††††††EXECUTIVE COMMITTEE MEETING

††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††Wednesday, August 3, 2016 1:00 Ė 3:00 p.m.

††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††OSCIL, 1944, Warwick Ave, Warwick, RI 02886

 

DRAFT MINUTES

 

Executive Committee Members: Margaret Molloy, Vice Chair; Jack Ringland, Chair.

Council Members: Anabela Azevedo; Ray Bandusky; Carmen Boucher; Christine Hammond; Jeanne Panarace; Lorna Ricci; Barbara Ringland.

Guests: Bob Cooper (DSE/GCD); Laurie DiOrio (DSU/ORS); Alysa Gleason (DSE/GCD); Helen Iasimone.

Staff Present:Rick Costa, Executive Coordinator; Lisel Rockwood, Assistant to the Executive Coordinator.

Interpreter: Dorothy Hodge.

CART: Allied Court Reporters/Tammi Burnham

 

  1. Call to Order Ė Introductions Ė Rules of Etiquette: Jack Ringland called the meeting to order.Lorna Ricci requested self-introductions be made.

 

  1. Review and acceptance of September 2, 2015 minutes: It was noted that the agenda incorrectly stated the approval of September 2, 2015 minutes. The minutes of February 3, 2015 were distributed and approved as written.

 

3.  New members. Resignation? Jack Ringland stated that Kathy Kindelanís resignation was not been put through by Governorís office and is still a Council member; two new members received their appointments; and the Council was still not in compliance with the 51% consumers. He also stated there were minor issues with the State Plan wording and that Lorna Ricci has been communicating with Ms. Akinola. Lorna Ricci read a draft paragraph which added language concerning the transition from ORS to GCD. Laurie DiOrio requested a copy of the communication from Ms. Akinola.

 

4.  Council and DSE tasks.

       Draft Memorandum of Understanding for Council approval. Copies previously sent. Bob Cooper presented.

       Wording of new Governorís Executive Order. Copies previously sent. Bob Cooper presented.

Some wording changes were discussed briefly but members had not had a chance to fully review the documents. Comments were asked to be sent to Jack Ringland/Bob Cooper no later than August 10, 2016. A discussion ensued about the maximum number of Council members.

5.  Letter of termination of services:

       Corliss

       Cox

       Verizon

       Advantage Payroll

       Ronald Rodrigues

       Staff

Insurances policies, T Rowe Price, webhost, Carbonite backup services, and forwarding mail were added to the above list; Verizon deleted. Also mentioned was the need for a new registered agent for the nonprofit. Jack Ringland stated that he was working on a termination letter. Margie Molloy suggested that the letters also state the Councilís new contact information including address and phone number. Ray Bandusky stated that the Council never voted on terminating staff. He stated that this would need to be voted on by the full Council as well as the approval of any related costs. Bob Cooper mentioned that it may be necessary to continue the payroll and bookkeeping services beyond September 30, 2016. Laurie DiOrio suggested that personnel records and possibly backup services be separated from the GCD to maintain the Councilís autonomy.††

 

6.  Closing Office

       September 15, 2016

       Office furniture goes to GCD for Council use.

1.  File cabinets in cellar

a.  Chairs and tables from Bristol office stay with Corliss if they want.

A discussion of Councilís belongings were discussed. An inventory will need to be completed so the Council can vote on keeping or donating equipment to another nonprofit.

 

7.  August 17 meeting agenda

a. Introduction

b. Approval of June 22, 2016 minutes

c. SPIL Updates

d. Membership Update

e. Council/DSE tasks

f. NCIL Report

g. Staff Recognition

Jack stated that the items above were a partial list of suggestions for the meeting. Barbara Ringland asked that the establishment of a Nomination Committee be placed on the agenda. A discussion ensued around the need to have another meeting in September in order to hold elections prior to October 1st.

 

Closing Comments

 

Adjourn Ė Next Meeting: September 7, 2016 at 1 p.m.

 

 

 

 

Environmental Access: We ask that you use unscented personal care products and that you not wear perfumes or scents.Please realize what may seem to you to be a mild fragrance can constitute a toxic exposure for a person with environmental illness. Anyone requiring special accommodations must call Lisel Rockwood at 337-5888 at least 72 hours prior to the meeting.