Notice of Public Meeting

RI Statewide Independent Living Council, pursuant to RI Open Meeting Laws,

notice is hereby given to the members of the Statewide Independent Living Council and to the general public that a meeting, open to the public will be held as specified below. Only matters on the agenda may be discussed and considered. To propose an agenda item, please contact the SILC office.

 

 

Description: RI SILC: Rhode Island Statewide Independent Living Council | Together, Making a DifferenceFull Council Meeting   

1:00 to 3:00 p.m.

Wednesday, August 17, 2016

OSCIL, 1944 Warwick Ave, Warwick, RI 02889

AGENDA    

 

·       Welcome and Introductions.  Etiquette reminder.

·       Approvals:

·       June 22, 2016 minutes

·       Membership Issues:

·       Membership appointments:

o   Anabela Azevedo

o   Jeanne Panarace

·       Membership recommendations:

o   Christina Battista (re-appointment to be effective Oct. 1)

·       Guests:

·       Upcoming Council Events

·       Sept. 15, Independent Living Conference sponsored by OSCIL, 8 am to 2 pm at the Crowne Plaza.  $50 donation for table; $10 per participant.

·       Aug. 30 SILC-NET Uniform Guidance for SILC’s Webinar & Teleconference $75 per site, NOT each participant.  3 pm Eastern.

·       Sept. 19-21, Leaders Without Limits: A Community Leadership Academy.  Houston, TX.  No reg. fee.  Rooms $149/night.

·       Discussion and approval:

·       Vote on SILC – DSE Memorandum of Agreement

·       Vote on Proposed SILC Executive Order

·       Vote on retaining incorporated status

·       Vote on status of SILC Website

·       Vote on Closing SILC Office and Terminating SILC Staff

·       Appoint a SILC nominating committee

·       Setting SILC Annual Meeting date

 

·       SILC tasks that need to be completed before September 30, 2016

 

 

Description

Person responsible

Need by Date

Status

Completed

Notification to terminate Corliss Lease

Jack R.

Aug. 19th

 

 

 

 

 

 

 

Inventory of furniture and equipment

Alyssa G. / Laurie D.

Sept. 1st

 

 

Passwords to computer files

Lisel R. / Alyssa G.

Sept. 9th

 

 

Moving of furniture and equipment

Laurie D.

Sept. 15th

 

 

 

 

 

 

 

Creation of SILC general revenue grant account

Bob C.

Aug. 12th

8/5 1st approval

 

 

 

 

 

 

Creation of SILC state telecommunication account/portage of phone number

Bob C.

Aug. 15th

 

 

Creation of SILC state mailing account

Bob C.

Aug. 15th

 

 

Creation of SILC state information technology account

 

Aug. 15th

 

 

MPA Purchase of insurance policies: directors & officer’s liability, general liability

Bob C.

Sept. 15th

8/5 initiated

 

Notification to terminate insurance polices

Jack R.

Aug. 18th

 

 

 

 

 

 

 

Appointing a SILC nominating committee

Full Council

Aug. 17th

 

 

 

 

 

 

 

           Election of Officers

Full Council

Sept. 21st

 

 

 

 

 

 

 

Setting SILC Annual Meeting date

Full Council

Aug. 17th

 

 

 

 

 

 

 

Arranging for CART & Interpreter for Annual Meeting

Jack R.

Aug. 18th

 

 

 

 

 

 

 

Vote on retaining incorporated status

Full Council

Aug. 17th

 

 

 

 

 

 

 

Vote on retaining corporate bank account & debit card

Full Council

Aug. 17th

 

 

Change of Bank Account authorized signatories

Current signatories

After elections

 

 

Debit Card authorized signatories

Current signatories

After elections

 

 

Close bank line of credit

Current signatories

After

Elections

 

 

 

 

 

 

 

Vote on status of SILC Website

Full Council

Aug. 17th

 

 

 

 

 

 

 

Notification to website host of any changes

Jack R.

Sept. 1st

 

 

Creation on RI.gov of website?

Alyssa G.

Sept. 15th

 

 

 

 

 

 

 

Vote to lay off staff

Full Council

Aug. 17th

 

 

 

 

 

 

 

Layoff Notification to staff

Jack R.

Aug. 18th

 

 

Letters of Reference for staff

Jack R.

Aug. 24th

 

 

Notification to terminate Advantage Payroll services, in January after 2016 employee income tax filings

Jack R.

Sept. 1st

 

 

Notification to terminate Beacon Mutual (workers’ compensation) Insurance

Jack R.

Aug. 18th

 

 

Notification of layoffs to DL&T Unemployment Compensation

Jack R.

Aug. 18th

 

 

Notification of layoffs to DL&T Temporary Disability Insurance

Jack R.

Aug. 18th

 

 

Notification to T. Rowe Price – change of Annuity Policy Status

Jack R.

Aug. 18th

 

 

 

 

 

 

 

Notification to terminate Cox Cable Service and new billing address

Jack R.

Aug. 18th

 

 

 

 

 

 

 

Notification to terminate Ronald Rodrigues, bookkeeper, in January after 2016 tax and corporate filings and new office address

Jack R.

Aug. 18th

8/10 meeting

 

 

 

 

 

 

Change of access codes to Carbonite Cloud Computing (storage) or termination

Lisel R. / Alyssa G.

Sept. 15th

 

 

 

 

 

 

 

Notification to Post Office of Change of SILC Address

Jack R.

Sept. 1st

 

 

 

 

 

 

 

Notification to Secretary of State change of Open Meeting filers

Jack R.

Sept. 15th

 

 

 

 

 

 

 

Notification to Secretary of State change of Corporate Agent – address

Jack R.

Sept. 15th

 

 

 

 

 

 

 

Transfer access to USHHS’s Division of Payment Management to GCD

Bob C.

Sept. 15th

 

 

 

 

 

 

 

Transfer access to ACL’s Reports filing website

Bob C.

Sept. 15th

 

 

·           

 

 

 

·       New business:

·       Staff Recognition

 

·       Announcements:

·       Future meetings

 

 

·       Possible Council Meeting: OSCIL, August or early September to conclude unfinished business from Aug. 17, 2016

 

·       Full Council Meeting: OSCIL September21, 2016, 1 to 3 PM—

Annual/Election of Officers--

 

·       Adjourn (or recess)

 

 

 

 

Environmental Access: We ask that you use unscented personal care products and that you not wear perfumes or scents.  Please realize what may seem to you to be a mild fragrance can constitute a toxic exposure for a person with environmental illness.

Anyone requiring special accommodations must call Lisel Rockwood at 337-5888 at least 72 hours prior to the meeting.    Interpreter already confirmed.